Requests for exceptions to policy for awards will be ______.

• A. Memorandum format with supporting documentation and forwarded through the chain of command to CG PSC-PSD-MA.
• B. Email memo to HR for approval
• C. A standard form with supervisor sign-off
• D. Verbal approval from chain of command

Answer: (A)

Formal written requests for exceptions to policy for awards use a memorandum format with supporting documentation and are routed through the chain of command to the designated approving authority (CG PSC-PSD-MA). This ensures an auditable record, proper authority, and full justification so the decision aligns with policy intent. An informal email to HR lacks the official trail and required authority. A standard form with supervisor sign-off may capture some details but doesn’t guarantee escalation to the authorized approving level or include all necessary documentation. Verbal approvals provide no traceability, making accountability and future review impossible.